Document, payment and backup (draft)

VST- POS / Ariestotle. Last working copy: 4 September 2026.

DRAFT — not legal advice. These pages are working copy for VST Services and the licensed shop. An attorney must review and finalise them before they are treated as a contract, a POPIA notice, or a data processing agreement.
OverviewLicencePrivacyOperatorDisclaimers

Printed quotes, invoices, receipts and credit notes

Templates, logos, VAT wording (“Tax Invoice”), buyer details and terms printed on a document are configured by the shop. VST supplies a designer so each edition can print what that edition may issue. VST is not the shop’s VAT vendor and does not certify SARS compliance of a given printout.

Payments

  • Cash and card at the till: the shop’s cash-up and card-machine slips are the shop’s evidence.
  • EFT: the software can require a bank reference and/or proof of payment file. That is an operational control, not a bank guarantee. The shop still decides whether funds have cleared.
  • Account invoices create a balance in the shop’s books until the shop records payment. Unpaid invoices are not cash in the drawer.

Backups

Scheduled backup in the app copies the local database and files the shop configured. A copy that stays only on the till PC is not an off-site disaster plan. Restore can overwrite live data. The shop must test restore before it is needed.

Hardware

A failed printer, scanner, cash drawer or card machine is not a P1 software incident unless the application itself will not print or will not complete a sale. Hardware is quoted separately.

Limitation (to be settled by attorneys)

A signed limitation of liability may cap indirect loss. It must not be read as a waiver of VST’s duty to fix defects in the licensed software. It also must not shift the shop’s tax, POPIA or banking duties onto VST.